Server Service Agreement - Last Updated 12/07/2021
(1) The HostSave Partnership herein referred to as HostSave
(2) (“The Client”)
HostSave is a provider of Internet related services such as co-location, dedicated servers, shared server and domain name services, and the Client may from time to time require such services. This agreement sets out the Terms which have been agreed between HostSave and the Client for the provision of such Internet services and shall be supplemented from time to time by Schedules setting out specific details of such services requested by the Client.
In these conditions, unless the context requires otherwise, the following words shall have the following meanings:
“Agreed Service Level” means the levels of performance to be provided by HostSave to the Client as set out in a Schedule;
“Agreement” means this service level agreement;
“Contract” means a contract for the provision of the Services which arises from the acceptance by HostSave of a Schedule and which shall be on and subject to the Terms of this Agreement together with the Schedule;
“Control Panel” means the Control Panel or website provided by HostSave in support of the services provided to the Client;
“Hardware” means the equipment, cabling and systems provided by HostSave in connection with the Services;
“IPRs” means any and all intellectual property rights including without limit any and all patents, design rights, database rights, copyright, know-how, moral rights, trade secrets, confidential information, trade marks, service marks, trade names and goodwill;
“Keywords” means those words notified to the Client by HostSave which control the Client’s access to some of the Services including without limit a password and username;
“Netiquette” means generally accepted standards for use of the Internet such as but not limited to sending bulk unsolicited e-mail, mail bombing, misrepresenting the holding of third party authorisation and impersonating another person;
“Notified Maintenance” means essential maintenance to be carried out by HostSave in relation to the Services, Hardware and/or Software, which has been notified to the Client at least three days prior to its commencement;
“Schedule” means the schedule describing the Internet related services requested by the Client including without limit details of the requested Bandwidth, Hardware, Storage Space and Software;
“Services” means the Internet related services described in any Schedule made hereunder and which are supplied or to be supplied by HostSave on and subject to the Terms of this Agreement and any Schedules made hereunder;
“Service Disruption” means any disruption in the Services which causes a failure to meet the Agreed Service Level as a result of any failure of the Hardware, Software or HostSave personnel who provide the Services and which does not result from any breach by the Client of the Contract, a force majeure event (see Condition 12 below) or any Suspension Event as referred to in Condition 2 below;
“Software” means the computer software programs provided by HostSave in connection with the Services;
“Working Days” means any day which is not a Saturday, a Sunday or a bank or public holiday in England;
“Working Hours” means 9am – 5.30pm on each Working Day; and
“User” means any individuals and businesses who access the Internet website(s) hosted on the Hardware in connection with the Services.
3. THE SERVICES, HARDWARE AND SOFTWARE
3.1 The Services, Software and the Hardware shall be as described in the Contract and any associated Schedules from time to time. All Schedules shall be deemed to be an offer from the Client and shall only be deemed accepted by HostSave when counter-signed by an authorised representative of HostSave. In the event of any conflict between any provision in this Agreement and those in the Schedule then the provision in the Schedule shall prevail.
3.2 The terms of the Contract contain the whole agreement between HostSave and the Client in relation to the Services, Hardware and Software detailed in the Schedule thereto. All other understandings, agreements, warranties, conditions, terms or representations, whether express or implied, statutory or otherwise, are excluded to the fullest extent permitted by law.
3.3 If the Client requires any variations or additions to the Services, Hardware and/or Software to those set out in an agreed Schedule then the parties may agree a new Schedule superseding the existing Schedule.
3.4 HostSave reserves the right at any time and from time to time to amend, improve or correct the Services, Software and/or Hardware (or any part thereof) provided that such modification does not materially affect them. This includes the right to substitute the Hardware with Hardware of similar specification, where necessary. HostSave shall endeavour to give the Client reasonable notice of such modifications but this may not always be possible and HostSave shall not be liable to the Client or to any third party for any such modification or any failure to give such notice.
3.5 HostSave shall use its reasonable endeavours to provide the Services in accordance with the desired launch date however time of provision of the Services shall not be of the essence. HostSave shall notify the Client when it has installed the Services and the Client shall (as soon as reasonably practicable and in any event within two Working Days) review and assess the Services against the Agreed Service Levels set out in the Schedule. If the Client reasonably considers that the Services do not meet the Agreed Service Levels then it shall immediately notify HostSave and provide details of the same. HostSave shall use its reasonable endeavours to rectify any failure of the Services to meet the Agreed Service Levels (except where such failure is due to the occurrence of any Suspension Event as defined below) as soon as reasonably practicable whereupon it shall notify the Client which shall reassess the Services as above. If the Client does not notify HostSave within two Working Days of installation or (where HostSave rectifies the Services) notification of completion of rectification of the Services then the Client shall be deemed to have accepted the Services and the Services shall be deemed to meet the Agreed Service Levels as at the date of installation or rectification.
3.7 HostSave reserves the right at its sole discretion to suspend the Services (temporarily or permanently) on the occurrence of any unscheduled maintenance or any of the following (each of the following shall be a “Suspension Events”):
(i) Notified Maintenance;
(ii) issue by any competent authority of an order which is binding on HostSave and which affects the Services;
(iii) if the Client fails to pay any amounts due under the Contract when they are due; (iv) if any events occur which would entitle HostSave to terminate the Contract;
(v) the Bandwidth used by the Client in relation to the Services exceeds the agreed level and HostSave determines in its sole discretion that such suspension is necessary to protect all and any Internet solutions provided by HostSave from time to time.
4. OBLIGATIONS OF THE CLIENT
4.1 The Client agrees that it shall:
4.1.1 Immediately notify HostSave if it becomes aware of any unauthorized use of all or any of the Services, Software and/or Hardware;
4.1.2 Not use the Services, Software and/or Hardware or allow them to be used for any unlawful purpose or for the publication, linking to, issue or display of any unlawful material (which shall include without limit any pirated software or any material which is obscene, pornographic, threatening, malicious, harmful, abusive, defamatory or which breaches the rights (including without limit IPRs) of any third party or which is or encourages criminal acts or contains any virus, worm, Trojan horse or other harmful code) whether under English law or regulation, the laws or regulations of the Clients country or any other place where the results of such purpose or such material can be accessed;
4.1.3 Not use the Services, Software and/or Hardware or allow them to be used for the publication, linking to, issue or display of any material which in the absolute discretion of HostSave may harm HostSave or any of its clients or bring HostSave into disrepute or may call into question any action taken by HostSave on the Client’s behalf;
4.1.4 Not use the Services, Software and/or Hardware or allow them to be used in breach of good Netiquette practices;
4.1.5 Remove or prevent access to any material which is hosted on any of the Hardware and which causes or is likely to cause the Client to be in breach of the Contract;
4.1.6 Ensure that it has all necessary consents, permissions and licences to make use of the Services including without limit registration under the Data Protection Act 1984 and 1998;
4.1.7 Not provide any technical or other information obtained from HostSave and/or relating to the Services, this Agreement or the Contract to any person, company, firm or government which the Client knows or ought reasonably be aware may directly or indirectly lead to a breach of any English law or regulation;
4.1.8 Not, in breach of good Netiquette practices, use any service provided by any third party (including without limit an Internet website and/or e-mail) for the publication, linking to, issue or display of any material which refers to an Internet website hosted by HostSave or any other services offered by HostSave from time to time;
4.1.9 Ensure that all material or data hosted by HostSave on any website operated by the Client from time to time or communicated through such site or using the Hardware and/or Software is checked for viruses and other harmful code;
4.1.10 Be responsible for keeping regular back ups of all material and data hosted by HostSave on any website operated by the Client from time to time using the Hardware and/or Software;
4.1.11 Ensure that all Keywords are at all times kept confidential, used properly and not disclosed to unauthorised people and if the Client has any reason to believe that any Keyword has become known to someone not authorised to use it or if any Keyword is being or is likely to be used in an unauthorised way or of any other breach of security then the Client shall inform HostSave immediately.
4.1.12 Be entirely liable for all activities conducted and charges incurred under its Keywords whether authorised by it or not and the Client acknowledges that HostSave shall not be liable for any loss of confidentiality or for any damages arising from the Clients to comply with these terms;
4.1.13 Ensure that all its communication details which are provided to HostSave are at all times true, current, accurate and complete and the Client shall promptly notify HostSave of any such details and the Client acknowledges that HostSave shall not be liable for any costs, damages or loss which the Client may suffer or incur as a result of failure to notify such changes to HostSave.
4.2 The Client acknowledges that in order to make proper use of the Services it should have a basic knowledge of how the Internet functions and what types of use are and are not acceptable. The Client acknowledges that HostSave shall have no obligation to:
a) manipulate any material which the Client wishes to and/or does post on any website it operates or any communication which it issues or sends in connection with any of the Services; or
b) validate or vet such material for usability, legality, content or correctness.
5.1 The Client shall pay the price for the Services as set out in the Schedule.
5.2 The price covers permitted Bandwidth (agreed connection rate) as stated in the Schedule. If the Client exceeds this limit then HostSave reserves the right to make additional charges for usage above the limit at its then prevailing charge rate. HostSave will endeavour to let the Client know if its Bandwidth use exceeds the agreed level, however it is the Client’s responsibility to monitor the Bandwidth being used by it from time to time using the Control Panel.
5.3 All prices quoted to the Client for the provision of services by HostSave are exclusive of any value added tax for which the Client may be additionally liable at the applicable rate. Where the Services are purchased with a monthly payment plan comprising a set up fee, this fee is payable immediately. Where a long term contract is purchased, the set up fee is included within the total payment.
6.1 The price and all other amounts due under the Schedule shall be paid by the Client by the due date and in the currency as specified in HostSave’s invoice. Payment shall only be deemed received by HostSave upon receipt of cleared funds. Payment shall be made in full without any abatement, set off or deduction on any grounds.
6.2 It is of the essence of the Contract that the Contract price and all other amounts due from the Client are paid on time. HostSave shall be entitled to recover from the Client any and all expenses incurred by HostSave in recovering overdue amounts and/or interest on overdue amounts (before and after judgement) at annual rate of 5% above the base lending rate of Barclays Bank plc calculated daily until payment is made in full.
6.4 Where payment is made by credit card initially, the Client expressly authorises HostSave to charge recurring billing as appropriate, until the Client gives written notice otherwise to HostSave and the credit card company, or the Services end.
6.5 HostSave reserves the right to send overdue accounts to a collection agency.
6.6 HostSave reserves the right to re-cycle your server after one month of non-payment.
6.7 Foreign orders only accepted with yearly payment cleared funds up front.
6.8 The cost of reconnection after the removal of services for non-payment is £100.
7. INTELLECTUAL PROPERTY, LICENCE AND OWNERSHIP
7.1 All IPRs relating to the Services, Hardware and/or Software including without limit any Internet Protocol Addresses assigned to the Client are and shall remain the property of HostSave. HostSave reserves the right to change the Internet Protocol Address assigned to the Client at any time, however HostSave shall endeavour to give reasonable notice of the change and shall use reasonable endeavours to reduce disruption to the Client resulting from such changes.
7.2 Title to the Hardware and Software (both legal and equitable) is and shall at all times remain with HostSave and the Client shall keep the Software and Hardware free of all charges, liens and encumbrances and protect it from any and all judicial process.
7.3 HostSave grants to the Client a non-exclusive non-transferable license to use the Software on the Hardware and in conjunction with the Services and except as provided for in the Contract the Client is not permitted to sub-license any rights granted under the Contract to any third party. The Client agrees that it will not itself, or through a third party:
7.3.1 Copy the Software, except as is necessary to install on Hardware and for internal, archiving purposes. In the event that the Client makes any copies of the Software, the Client shall reproduce all proprietary notices on such copies;
7.3.2 Reverse engineer, decompile, disassemble or otherwise attempt to derive source code from the Software;
7.3.3 Sell, lease, license, transfer or sublicense the Software or associated documentation; or
7.3.4 Write or develop any derivative or other software programs based, in whole or in part, upon the Software or any confidential information.
8.1 The Client agrees to fully indemnify and keep HostSave, its subsidiaries, affiliates, officers, partners, employees and agents fully indemnified from and against all actions, demands, costs (on a full indemnity basis), losses, penalties, damages, liability, claims and expenses (including but not limited to legal fees) whatsoever incurred by it or them and arising from any of the following:
(i) the Clients breach of the Contract and/or this Agreement or its negligence or other act, omission or default;
(ii) the operation or break down of any equipment or software owned or used by the Client but not the Hardware and/or Software;
(iii) the Clients use or misuse of the Services;
(iv) the Client infringing (whether innocently or knowingly) third party rights (including without limit IPRs).
9. SERVICE QUALITY AND DISRUPTION
9.1 HostSave shall use all reasonable endeavours to ensure that the location where the Hardware and Software is located has appropriate air conditioning, static humidity levels, a fire suppression system and appropriate levels of security and electrical supplies.
9.2 HostSave shall provide the Services such that actual level of performance is equal to or higher than the associated Agreed Service Level (if any). Further HostSave shall carry out the Services with reasonable skill and care. All other conditions, warranties or other terms whether express or implied, statutory or otherwise are hereby expressly excluded to the fullest extent permitted by law and without limit to the foregoing. HostSave does not represent or warrant that:
(i) the Services will meet the Client’s requirements;
(ii) the Services will be uninterrupted, timely, secure, or error-free;
(iii) any results obtained from using the Services will be accurate, complete or current.
9.3 The Client shall immediately notify HostSave if any Service Disruption arises and HostSave shall then use its reasonable endeavours to rectify such Service Disruption as soon as reasonably practicable.
9.4 Upon the occurrence of any Service Disruption HostSave shall, subject to the Client continuing to perform its obligations under the Contract and any other contract between the Client and HostSave, credit the Client under and in accordance with the applicable Schedule.
9.5 In the unlikely event that the Client has reason to make a complaint about the quality of Services, such complaint should be addressed in writing to firstname.lastname@example.org.
10. MAINTENANCE AND SUPPORT
10.1 Maintenance and support shall not include services for problems arising out of
(a) tampering, modification, alteration, or addition to the Hardware or Software, which is undertaken by persons other than HostSave or its authorised representatives; or
(b) programs or hardware supplied by the Client.
10.2 The Client shall document and promptly report all errors or malfunctions of the Hardware or Software to HostSave. The Client shall take all steps necessary to carry out procedures for the rectification of errors or malfunctions within a reasonable time after such procedures have been received from HostSave. The Client shall maintain a current archive copy of all Software and data, and shall properly train its personnel in the use of the Hardware and Software.
11. REGISTRATION OF DOMAIN NAMES
11.1 The following shall apply where the Services include or consist of Domain Name registration services:
11.1.1 The Client acknowledges that, whilst HostSave shall use its reasonable endeavours to successfully register the requested Domain Name, HostSave shall not be obliged to accept any request to register or continue to process any registration of a Domain Name.
11.1.2 The obligations of HostSave in relation to Domain Name registration shall be limited to forwarding the application to the relevant naming authority, providing reasonable administration services in relation to the application and notifying the result of the application within a reasonable period after communication from the authority. HostSave will use reasonable endeavours to notify you of any renewal dates however HostSave accepts no liability for any use or retention of any Domain Name that is registered.
11.1.3 HostSave makes no representations or warranties (expressed or implied) of any kind (and they are expressly disclaimed) with respect to availability or likelihood of successful registration of any Domain Name.
11.1.4 The Client shall check the Domain Name as reported on any of the Company’s documents sent to the Client, such as the invoice, e-mail notification or otherwise, is spelt correctly. In the event of any error, the Client should notify the Company promptly and in any event within 24 hours of receiving such document.
11.1.5 The Client shall at all times comply with the Terms and Conditions (from time to time subsisting) for the registration of Domain Names published by the relevant naming authority and generally to the Terms and Conditions of any such authority having similar force and to which the client may become subject as a result of services provided by HostSave.
11.1.6 HostSave may from time to time change the registrar that a domain is held with. The Client agrees to allow HostSave to do so as it sees fit and without notice.
12. MANAGED SERVICES
12.1 This Section 12 applies only in the case where Managed Services are expressly being provided to the Client by HostSave.
12.2 HostSave provides various Managed Services including, as part of its portfolio of products, security services. HostSave does not guarantee the full security of its servers and does not guarantee that it will be impossible to ‘hack’ into any servers.
12.3 Where security services are provided, HostSave guarantees that security patches will be applied within two working days of their release by the software vendor. HostSave will not be responsible for any attack on a server if, for any reason, it is unable to apply a security patch properly due to the Client’s custom configuration, or if the Client tampers in any way with the security patch that is applied thereby undermining its ability to work correctly.
13.1 Nothing in the Agreement, Contract or these Conditions shall exclude or limit the liability of HostSave for death or personal injury resulting from its negligence or fraudulent misrepresentation nor affect the statutory rights of consumers.
13.2 The Client acknowledges that the allocation of risk in the Contract reflects the price paid for the Services, Hardware and Software and that it is not within the control of HostSave how or for what purposes they are used. If any exclusion or limit of liability in the Contract is held to be invalid and HostSave becomes liable for loss or damage that may lawfully be limited then such liability shall be limited to the amount paid by the Client for the Services.
13.3 HostSave shall have no liability to the Client for any loss arising from any material, data or instructions supplied whether digitally or otherwise by the Client or on its behalf which is incomplete, inaccurate, illegible, out of sequence or in the wrong form or arising from late arrival or non-arrival or any other fault by the Client or on its behalf.
13.4 No action, claim or demand arising out of or in connection with the Contract or this Agreement may be brought by the Client against HostSave more than one year after the cause of action has occurred.
13.5 HostSave is not responsible for any delay, malfunction, non performance and/or other degradation of performance of any of the Services, Hardware or Software caused by or resulting from any alteration, modification and/or amendments due to changes and specifications requested or implemented by the Client whether or not beyond those already supplied.
13.6 Neither HostSave nor anyone else who has been involved in the creation, production or supply of the Services, Hardware or Software shall be liable to the Client or any other person for any loss in contract, tort (including negligence or breach of statutory duty) or otherwise howsoever and whatever the cause thereof by reason of or in connection with this Agreement, the Contract or the Services, Hardware or Software for any:
(i) economic loss of any kind whatsoever, or
(ii) loss of profit, data, business contracts, revenues or anticipated savings, or
(iii) damage to the Client’s reputation or goodwill, or
(iv) loss resulting from any claim made by any third party, or
(v) special, indirect or consequential loss or damage of any nature whatsoever, and the Client shall indemnify HostSave from and against any claim which may be made against HostSave in respect thereof. Some jurisdictions do not allow the exclusion or limitation of implied warranties or of liability for consequential or incidental damages and therefore the above may not apply to the Client.
14.1 All confidential information of either party or of any of its customers disclosed to or discovered by the other as a result of the provision of the Services shall be regarded as disclosed in confidence and shall only be used in connection with the performance of its obligations under this Agreement and/or the Contract and not be passed on to third party and/or in any way be made use of at any time either during or after the termination of this Agreement and/or the Contract save with consent of the other or which comes into the public domain (otherwise than through the unauthorised disclosure by the other).
14.2 The Client shall promptly notify HostSave if it becomes aware of a breach of confidence in relation to the Services, the Contract and/or this Agreement and shall give HostSave all reasonable assistance in connection with any proceedings HostSave may institute against a third party at HostSave’s expense.
15. TERM, DURATION OF SERVICES AND TERMINATION
15.1 This Agreement shall commence upon the date appearing at the top of the first page. Unless otherwise agreed in writing by HostSave (in the Schedule or otherwise), the minimum period of each Contract for the provision of the Services detailed in its corresponding Schedule is 12 months from date on which such Services are accepted or deemed accepted by the Client pursuant to Condition 2 above (the “Initial Term”).
15.2 In the event of cancellation or termination by the Client part way through the minimum period, the Client remains obliged to pay for the Services for the entire minimum period.
15.3 Thereafter, if the Client or HostSave wishes to cancel or terminate, at least one month’s written notice must be given.
15.4 The Client must follow HostSave’s prescribed template and procedures for submitting a written cancellation, which comply with the Consumer Protection (Distance Selling) Regulations 2000. Where HostSave has registered a domain on behalf of the Client, HostSave is unable to cancel the registration – as such, a minimum charge to cover the cost of the domain registration fee will be levied.
15.5 HostSave shall be entitled to immediately terminate this Agreement and any other contract between itself and the Client upon the termination of the Contract. Any termination of this Agreement and/or a Contract shall be without prejudice to the continuing obligations of the Client under this Agreement and under a Contract not expressly terminated by HostSave which shall continue in full force and effect.
15.6 Upon termination or expiry of the Contract all amounts payable by the Client to HostSave shall become immediately due and HostSave shall be entitled to immediately cease the provision of the Services.
15.7 Upon termination of the contract whereby the Client transfers the provision of Services out to another Internet host provider, HostSave reserves the right to remove the Client’s data from its Hardware after five Working Days.
15.8 Where a disconnection of Services has occurred as a result of actions of the Client under section 15.9 below, a £100 reinstatement fee will apply to reactivate the Services, in addition to full payment of the balance due on the account. Reactivation of the Services will only be performed during Working Hours.
15.9 The Contract may be terminated:
15.9.1 Immediately by HostSave if the Client fails to pay any sums due under the Contract within 14 days of their due date;
15.9.2 Immediately by either party to the other if the other commits any material breach of any these conditions and which (in the case of a breach capable of being remedied) has not been remedied within a reasonable time period as may be specified in a formal request in writing or by e-mail to remedy the same;
15.9.3 Immediately by written notice from HostSave if the Client commits any material breach of any of these conditions which may impact the Services or Servers of HostSave or the ability of HostSave to provide the Services;
15.9.4 Immediately by either party if the other shall convene a meeting with its creditors or if a proposal shall be made for a voluntary arrangement within Part 1 of the Insolvency Act 1986 or a proposal for any other composition scheme of arrangement with (or the assignment for the benefit of) its creditors or if the other shall be unable to pay its debts within the meaning of Section 123 of the Insolvency Act 1986 or if a trustee receiver or administrative receiver or similar officer is appointed in respect of all or any of the business or assets of the other party or if a petition is presented or a meeting is convened for the purpose of considering a resolution or any other steps are taken for the winding up or the making of an administrative order (otherwise than for the purposes of a solvent amalgamation or reconstruction).
16. FORCE MAJEURE
If HostSave is prevented or delayed in or from performing any of its obligations under the Conditions, the Agreement or the Contract due to circumstances beyond its control such as but not limited to governmental acts, war, riots, strikes or trade disputes (including by and with our own employees), technical failure, general availability of the Internet, power failure, communications failure, weather, flood, fire or explosion, natural or local emergency HostSave shall not be liable for this.
Any failure or delay by HostSave in exercising any of its rights or remedies will not constitute a waiver.Any notice or other communication to be given by a party under this Agreement or the Contract must be in writing and must be given by delivery at or sending by first class post or by e-mail or facsimile transmission to the last known postal, e-mail address or relevant telecommunications number of the other party. Notices shall be deemed to have been received when in the ordinary course of the means of transmission it would be received by the addressee. To prove the giving of a notice it shall be sufficient to show it was dispatched. A notice shall be effective from the sooner of its actual or deemed receipt by the addressee.Except as expressly provided herein, the parties do not intend any term of this Agreement or the Contract to be enforceable by any third party pursuant to the Contracts (Rights of Third Parties) Act 1999.Any termination of this Agreement or the Contract shall be without prejudice to any other rights or remedies which a party may be entitled to thereunder or at law and shall not effect any previous rights or liabilities of either party nor the coming into or continuance in force of any provision hereof which is expressly or by implication intended to come into continue in force upon or after such termination.If any term of this Agreement or the Contract is held by any competent authority to be unlawful, invalid or unenforceable in whole or in part then the provision shall be deemed to be severable from the remaining provisions and shall not affect their validity or enforceability. The Client shall not share, re-sell or attempt to share or re-sell the Services, transfer or attempt to transfer this Agreement or the Contract or permit any third party to use and/or access any of the for any purpose without prior consent of HostSave. This Agreement and the Contract will be governed by English Law and the Client submits to the exclusive jurisdiction of the English Courts.